How To Prepare Your Community For The Next Hurricane With Evercondo

Hurricane-Irma

Source: https://www.newyorker.com

In the wake of disasters such as Hurricane Harvey and Hurricane Irma, we are reminded of the vast importance of communication and keeping communities informed and connected. When these types of events occur, there is often panic and chaos. Communities are faced with many questions about how to prepare in advance, where to find updated news, and what to do after the storm has passed. Platforms such as Evercondo are essential for staying organized and having necessary information available in one convenient location.

Before a Storm

Before a natural disaster strikes, Condo Associations and HOAs should reach out to members and let them know how they can prepare and what safety precautions to take. They can also share what the Association is doing to keep property and members safe. Instead of relying on members to get information from a variety of outlets, Evercondo can be used to send announcements via email, SMS, voice, or push notifications. Members receive important messages straight from the Association and know exactly what applies to them and what they should be doing.

After a Storm

Once the storm has passed, Evercondo can be a valuable tool in managing cleanup, ensuring that members are accounted for, and quickly accessing necessary documents whether for insurance claims or to partner with service providers. By maintaining updated contact information for all residents, Associations know who is living the community, where they live, and how to get in touch with them.
It is also a wonderful platform that makes it easier for residents to submit requests for repairs or alert the Association about potential problems. All service requests are tracked to ensure that they are not overlooked. On the flip side, the Association can notify members regarding any damage or outages and update them on progress as these problems are corrected. All messages are neatly organized in one location so board members and property managers are all on the same page and know what is happening.

By keeping communities connected, Associations can also notify residents about ways that they can help the community or others in need. There are frequently fundraisers and donation drives that take place after natural disasters or other major events. One way that members can always help – and how Evercondo has been supporting those in need – is by donating to the Red Cross. Monetary donations of any size are appreciated and go toward fulfilling the needs of those affected by disasters such as Hurricanes Harvey and Irma.

If your community is looking for an easy, convenient way to stay in touch with members, organize Association files and events, and make communication more efficient and effective, find out how Evercondo can help.

Evercondo is the leading web and mobile platform that facilitates quick and useful communication between community managers, HOA board, and residents. Contact us for a demonstration or sign up for a free trial to see how we can keep your communities happy today!

6 Tips on How to Become a More Effective Board Member

effective-board

Serving on the board of your homeowners association (HOA) or condo community association can be a very rewarding experience. You’re able to have a greater impact and influence on how things are run and be an integral part of decision making. But given the importance of these tasks, it is a job to be taken seriously and one you must be prepared to assume. When vying for a spot on the board, make sure you’re ready for the commitment and dedication to making your community an even better place to live and resolving issues that arise.

Here are a few ways to boost your effectiveness as a board member:

1. Read the governing documents

This may seem obvious, but make sure you’re familiar with the rules and regulations of your community before you’re tasked with trying to enforce them. If you’re unsure about something, know where to find these documents so that you can do some research before responding. Putting everything online using Evercondo can be a great way to stay organized and quickly find what you need. It’s hard to fault someone for not following the rules if you’re not even sure what the exact rules are. Plus, familiarizing yourself with these documents can help you to develop better process improvements or projects.

2. Seek mentorship

If you’re new to the board, turn to more experienced members for guidance. Talk to others who served on the board and find out what they wish they had known when starting, or if they have any tips. Glean insight from them on how you can ensure you’re doing your part and making a positive difference. Experienced board members also have better knowledge about how issues were handled in the past and what has worked and not worked.

3. Read up on Association news

It’s a good idea to stay abreast of any legal issues that may affect how your condo association is run. This could include topics such as rent, leases, building approvals, safety concerns, contracts, and much more. Stay current on what is happening not just locally, but nationally as well and how it may impact your association and its residents. Don’t forget to inform residents as you learn more too.

4. Participate in professional development

There is always more to learn. Be proactive in participating in professional development and refining your skills. Organizations such as the Community Association Institute (CAI) offer workshops, seminars, and courses specifically for board members and other leaders. If your budgeting skills aren’t quite up to par, or you’re struggling with conflict management, take advantage of learning opportunities.

5. Keep an open mind

Just because something has always been done one way does not mean that is the only way. Be open to implementing change and figuring out ways to do things better. Listen to residents and try to work with them to find agreeable solutions and create positive change that will benefit the association for the future.

6. Get to know residents

Now that you’re on the board, you’re a face of the HOA or condo association. Introduce yourself to residents and be actively involved in the community so that people know who you are and you’re not just another faceless name making decisions. Building trust and positive relationships can help smooth the way, improve the sense of community, and increase buy-in.

Becoming a board member can be a wonderful way to give back and know that you’re making a difference. Just make sure that you’re ready to assume all of the responsibilities that come with it and are passionate about what you’re doing.

Evercondo is the leading web and mobile platform that facilitates quick and useful communication between community managers, HOA board, and residents. Contact us for a demonstration or sign up for a free trial to see how we can keep your communities happy today!

5 Tips to Improve Communication with HOA Communities

Improve HOA communication

Communication is key in any relationship, and Condo and HOA communities are no exception. In order to foster a more peaceful environment, curb violations, and reduce misunderstandings, the board should strive to keep community members in the loop.

Well-educated members are often more satisfied and engaged with the association. And fortunately, HOAs have a variety of resources at their disposal to enhance communication and keep members informed.

1. Maintain an Updated Website.

The community website is a go-to resource not just for current residents, but also for future residents. Make it a one-stop-shop where people can find the information they’re looking for. Public access can include all of the basics about the community, its amenities, and events. A resident portal can include copies of all governing documents, forms to fill out for approvals or repairs, forms for questions or complaints, information about service providers, and updates on community events or happenings.

2. Send out Regular Newsletters.

Have a consistent schedule for the newsletter, whether it’s once a month, once a quarter, or twice a year, and stick to it. This way members know when it is coming and that it will actually arrive. Include updates about important events, upcoming projects or repairs, shout outs to recognize volunteers or success stories, and polite reminders about rules to keep in mind – especially if there have been issues with people violating certain terms.

3. Keep Emails Short and Relevant.

No one likes to have their inbox bombarded with multiple emails from the HOA each week (or day). Focus on using email blasts for the most important or time-sensitive issues. Keep messages short and to the point so that members are more likely to take the time to read them in their entirety. Decide what information should be sent via email and what is better left for the newsletter or website.

4. Make use of Social Media.

Most people are active on multiple forms of social media, whether it’s Facebook, Twitter, Instagram, or any combination thereof. Use these platforms to your advantage. Create pages for the HOA and use them to engage with residents, provide interesting articles and helpful tips, and promote the community. This can be a fast and simple way to reach more people.

5. Take advantage of Software and Apps.

Keep all of the HOA communications organized in one place and have access to important files and folders by using programs such as Evercondo. You can easily manage facility requests, disseminate announcements to all residents, track service requests, and much more. Society is becoming more technology-centric than ever, so it makes sense for HOAs and community managers to use the programs and apps that are available to improve operations and communication.

When residents are regularly informed about what is going on in the community and board members are all on the same page with projects and tasks, it can make condo management run more smoothly. Taking the time to listen to residents and find out what information they feel is important or areas they feel communication is lacking in can also help to direct communication efforts. Use this feedback along with available resources to set up a system that works for your community.

What are some ways that your condo or HOA community stays engaged with residents? Share your stories, tips and tricks in the comments. We’d love to hear from you!

Evercondo is the leading web and mobile platform that facilitates quick and useful communication between community managers, HOA board, and residents. Contact us for a demonstration or sign up for a free trial to see how we can keep your communities happy today!

6 Ways To “Go Green” in Your HOA or Condo Association

Go Green In Your HOA

There are more than 7 billion people on the Earth. We take up a lot of space and use a lot of resources. That makes implementing eco-friendly practices even more critical to preserve the environment and the resources that we do have. Trees can be cut down in the blink of an eye, but they take years to grow. HOAs and Condo Associations can do their part to protect the earth by going green and making more conscious decisions to be eco-friendly.

Here are just 6 ways your HOA or condo association can implement to start making a difference:

1. Use Paperless Communications

One of the biggest ways HOAs and COAs can be proactive is by cutting back on the amount of paper waste they create. Instead of sending out newsletters, fliers, and forms that will soon find their way into the trashcan, make use of electronic options. Create a spot on the community website or portal where governing documents, request or application forms, and other communications are kept. Send email blasts, electronic newsletters, and digital reminders instead of printing out countless pages of information. Software programs such as Evercondo can make managing and organizing electronic communications and files simple by having everything in one place.

2. Install Motion Detectors

Instead of keeping lights on all the time, use motion detectors so they’re only activated when needed. This can be done for both indoor and outdoor lights and significantly reduces energy usage. Motion sensors can also be a deterrent for suspicious activity because the lights pop on when movement is detected.

3. Use Energy-Efficient Appliances

Encourage homeowners to choose energy-efficient appliances when buying or replacing appliances in their home. Associations can also choose to use these types of devices in common areas such as business centers or clubhouses. Make sure they’re Energy Star Certified.

4. Service HVAC Systems Annually

Ensuring that the HVAC system is running efficiently is a great way to save energy and prolong the life of these systems. Regular maintenance can help to identify problems and keep the heat or air conditioning from being a drain on electricity because they are not functioning properly.

5. Promote Recycling

Many HOA and COA communities have recycling programs in place, but residents may not be taking full advantage of them. Post visual signs near recycling areas and send reminders about exactly what types of materials can be recycled. Residents may not realize that they can discard certain types of cardboard, paper, plastic, or other material. By simply raising awareness and educating homeowners, the HOA can help keep more waste out of landfills.

6. Plant Native Plants

When landscaping the area, use plants that are native to the region and are hearty. They often require less watering and maintenance. Pick plants and shrubs that are appropriate for the amount of sunlight, shade, and rainfall that the area receives. Consider installing an irrigation system to help control water usage, or limit watering to early morning or later in the evening so that it has time to soak in before the heat of the day.
Adopting more eco-friendly practices and going green can help with managing costs in the Association while also cutting down on unnecessary waste and energy usage. We only have one Earth, so we should be doing all that we can to protect it for generations to come.

What other ways have you found to go green in your HOA or condo community? Share your stories, tips and tricks in the comments. We’d love to hear from you!

Evercondo is the leading #gogreen web and mobile platform that facilitates quick and useful communication between property managers, HOA board, and residents. Contact us for a demonstration or sign up for a free trial to see how we can keep your communities happy and green today!

3 Tips To Avoid Pet “Headaches” and Issues In Your Condo

condo-pets-headache

Source: https://fineartamerica.com

Pets are part of the family. But what happens when someone’s four-legged family member urinates in your condo lobby? Once the mess is cleaned up, how do you prevent Fido from making it a morning ritual? Beyond that, what actions can managers take to ease friction between pet owners and their neighbors who may fear or dislike animals?

In condo lifestyle advertisements, you sometimes see developers promoting their communities as “pet friendly”. For them it’s a competitive advantage—they offer rooftop dog runs, outside pet park areas, doggie spa baths. Anything to entice their target market: owners of pampered urban pets.

But being “pet friendly” happens on a spectrum in condo communities. Because the Condominium Act gives corporations the freedom to spell out specific pet policies for their buildings, rules range between pets being forbidden on one extreme, to pets being encouraged on the other.

The fact is, condo living and pets only coexist peacefully when the rules are clear and people follow them. And even though the rules are written into a condo’s governing documents, not all residents may be fully aware of what is and is not allowed.

Nor can you be sure everyone will follow the rules, even if they do understand them.

To avoid untenable scenarios, managers and boards need to make sure that pet ownership rules are as transparent as possible for residents. These three tips can help you define it:

Clarify the pet policy in the governing documents.

Make sure the condominium by-laws have a section dedicated to pet policies that spells out specific rules for pet ownership. For example, the maximum number of pets allowed per unit; forbidding commercial breeding; requiring all pets to be screened and registered before they move in. The more detailed you are in your by-laws (and the more transparent you are with residents), the easier it is to lay down the law.

Beware of “grandfathers” condo bylaws.

Condo bylaws are amended and pet policies change over time. For example, a community may decide to prohibit certain dog breeds and enact a new law to that effect. Existing pet owners are usually protected by “grandfather” bylaw clauses, which can make the rules seem ambiguous and certainly harder to navigate. Make sure the rules are spelled out clearly for residents, new and old. Include relevant dates that establish exactly when grandfather rules apply. Managers should get to know which residents fall under these special cases so they don’t try to enforce new rules on current pet owners.

Plan out violation procedures to help alleviate conflict.

No one wants to be the pet pariah of the building. But that doesn’t stop certain people from sneaking their 45-pound dog out at night because the condo bylaws state a 30-pound limit. This can lead to awkward conflicts between neighbors and detract from the community’s overall quality of life. To alleviate this, make sure you have established procedures for dealing with pet owners who flout the rules—and a communications plan for notifying them of what to expect if it continues.

Do you consider your condo to be pet friendly? How are conflicts over pet ownership rules resolved? Share your stories in the comments. We’d love to hear from you!

Evercondo the leading web and mobile platform that facilitates quick, useful communication between property managers, the condo association or HOA board, and residents. Contact us for a demonstration or a free trial to see how we can keep your communities happy.

CAI Set To Transform Canada’s Property Management Landscape

CAI Canada

The newest Community Associations Institute (CAI) chapter is based in Toronto with a mandate to help create great Canadian cities that owners and residents are proud to call home. CAI Canada was officially launched in January this year and it’s a big deal for our industry. Canadian condominium and strata owners, board members, and property managers should pay attention.

Community Associations Institute (CAI) is the go-to source for information on the rapidly changing property management industry. The organization gives its members access to practical knowledge and insights from leaders in the field, as well as best practices and useful tools for all condo community stakeholders.

CAI began in 1973 with a mission to foster competent, responsive community associations through research, training and education. Since then it’s grown to more than 34,000 members in the United States, Canada, South Africa, Australia, the United Arab Emirates, and the United Kingdom.

Canadian housing leaders have been CAI members for many years. It’s exciting to have the organization establish itself in Canada officially because it opens up CAI’s extensive resources and global network to more people in our industry.

Membership has its privileges

CAI members get access to information, resources, and education programs produced by the organization. These include a subscription to the award-winning Common Ground magazine; community newsletters; professional services directory listings; online communities, research library, and more to help members stay current on the latest news, laws, and issues that affect community associations, condos, and HOAs.

Local membership in CAI Canada gives you membership in CAI, so you gain a network of industry colleagues worldwide. Community managers who join have access to industry credentials and professional designations that are recognized around the world. Plus there’s a yearlong calendar of events, including the CAI Annual Conference & Exposition that brings together vendors and service providers, as well as compelling speakers and leaders who share on topics of interest to our industry.

Membership fees are reasonable and geared to different categories: community managers, homeowners and board members, vendor business partners, management companies, students.

So join CAI Canada if you haven’t already. Sign up online to become a member, or browse the local events calendar for an opportunity to check it out in person.

Are you a CAI or CAI Canada member? Why did you join the organization? If you’re not a member, why not? Share your stories in the comments. We’d love to hear from you!

CAI Canada Founders

CAI Canada Founders | Source: http://caicanada.com/

Evercondo the leading web and mobile platform that facilitates quick, useful communication between property managers, the condo association or HOA board, and residents. Contact us for a demonstration or a free trial to see how we can keep your communities happy.

Airbnb Legal In Your Condo? Here’s What You Need To Lookout For

airbnb-condo-legal

The popularity of Airbnb.com and other short-term accommodation rentals booked through “home sharing” websites is growing. Meanwhile, condo associations across North America battle against the trend to protect their communities from a revolving door of Airbnb renters. While condo boards take steps to control how owners are allowed to rent out units, it’s important to keep the lines of communication open in a way that is beneficial to all community stakeholders.

Last December, Ontario’s Superior Court ruled that condominium corporations with a “single family use” provision (i.e., for residential purposes and not for hotel-like business) in the condo’s “declaration” have the authority to ban unit owners from renting out their properties on services such as Airbnb.

This ruling could be a game-changer for condo communities dealing with short-term rental issues, as other jurisdictions study the reasoning and apply it to their own.

Whatever happens in the aftermath of the court decision, the fact remains that Airbnb adds another layer of complexity to a lifestyle already beset with the complications of shared ownership and close community living.

If your condominium corporation is one that indeed allows Airbnb, beyond the hassles of dealing with a continuous stream of strangers taking up temporary residence, there are other aspects to consider. We’ve identified five topics that owners, residents, community managers, and board members should be mindful of:

Safety is an issue.

Renters in shared living spaces have access to common areas like a gym, swimming pool, parking garage, or rooftop. Airbnb guests, however, don’t pay fees for maintaining these areas and have little incentive (beyond common decency) to avoid misuse. Some owners may feel threatened with strangers, who are typically unaware of the rules, using their space. If Airbnb hosts are tolerated in your community the board should make sure rules for using amenities and common areas are posted in the unit(s) being rented to short-term guests.

Keep a clear, simple line of communication.

It’s important to be able to notify people in the community about problems or maintenance requirements. For example, if there’s a scheduled repair to the pool, or the hallway carpets are being cleaned, residents should know about it. Evercondo’s bulletin feature, which is accessible online or via mobile app, helps keep everyone in the community updated. Airbnb hosts included.

Insurance coverage should be checked.

Are Airbnb renters covered under your community’s master insurance policy? What happens when a renter decides to jump off the building? It pays to check into who is responsible for damages to common areas by Airbnb renters. Also, if a Airbnb renter gets injured (for example in a slip and fall) in a common area of the building, the condo association could be liable if short-term renters are not covered under the policy.

Noise complaints may escalate.

Often, renters who use Airbnb are on vacation, which means they may be up partying late or playing loud music in the unit. If such activities are subject to fines, be prepared to leverage them on unit owners who are Airbnb hosts—the tenants will be long gone once the fine is issued.

Get the community on board.

If you feel the risks of Airbnb renters are outweighed by the financial benefits they bring to owners, it’s a good idea to amend your bylaws to reflect this position. Have an open discussion with owners about allowing properties to be listed on Airbnb.com and other short-term rental websites. Amendments may include conditions that owners must follow when renting out their units (for example limiting the number of days a unit can be rented out) and require owners to meet the renters in person, as well as creating a list of rules about use of common areas.

Does your condo community allow Airbnb renters? How do you manage issues related to having short-term tenants? Share your stories in the comments. We’d love to hear from you!

Evercondo the leading web and mobile platform that facilitates quick, useful communication between property managers, the condo association or HOA board, and residents. Contact us for a demonstration or a free trial to see how we can keep your communities happy.

Top 5 reasons why your condo or HOA management needs a smartphone app

evercondo-smartphone-app

It’s no news to anyone that smartphone is one of mankind’s greatest creations. It has revolutionized many industries ranging from food and shopping to transportation services. Yet, nothing much has happened in the condo / HOA management world when it comes to smartphones.

To kick things off, here are 5 reasons why we believe that smartphone apps is the next big thing in condo / HOA management and how you can ride this wave of opportunity.

1. Everyone has a smartphone

As of March 2016, our world’s population was estimated at 7.4 billion, an all-time record high. What’s more staggering about this is that 1 in 3 of the population currently owns a smartphone, that’s over 2 billion smartphone users. If my psychic powers serves me right, I’m guessing you’re probably holding one right now while reading this article.

2. “I wish my condo has an app”

I am a smartphone user myself and the sad truth is, I always have it with me no matter where I go and what I do. From the moment I wake up to the moment I sleep. It’s my alarm clock, it’s where I read my news, check my emails, keep in touch with friends, snap and share photos, pay my bills, play games, watch movies, listen to music and I’m pretty sure I can live my entire life without leaving my bed if I wanted to. Gone are the days when I have to write, print and mail to get a message sent or even call the operator to look up for a number. Everything is just a few taps away and it’s always with me in my pocket.

“I wish my condo has an app that I can use to reserve the party room” is a common question we get when visiting friends at their condo. Here’s a few more:

  • Why can’t I reserve the party room from my smartphone
  • I’d like to receive push notifications for building announcements
  • What is the WIFI password to the conference room
  • Has my package arrived yet? Wished there’s an app for that
  • Wish I could check my account balances

3. Most management are still in the 90s

Like getting an Uber ride, condo or HOA management is in the services industry. Unlike Uber however, getting information, or making a reservation in communities today isn’t as easy and convenient. Many managers today still rely on a lot of manual labor work through phone calls, papers and spreadsheets. This makes it a good opportunity for you to sprint ahead of the competition while giving your residents the convenience and access they deserve.

4. Increased productivity & efficiency for managers

Property managers need to juggle with 101 things everyday and with so little time available, it’s important for managers to squeeze out at much time as possible. With a smartphone app, managers can answer to resident requests while out having lunch or approve a party room reservation while waiting for taxi. It also comes in handy when managers need to pull up the latest minutes during a short conversation with a committee member.

5. An app speaks a 1,000 words

When was the last time you heard a friend brag about their condo management’s service? That’s right. None. An app that gives residents the convenience to reserve their party room or check their account balances will sure to give your residents something to talk about with their friends at work and guests at the dinner table. Nothing generates more brand awareness than good old word-of-mouth!

Want to see our mobile app in action?

At Evercondo, we don’t just believe in the smartphone revolution for community management, we’re pioneering it. Thousands of community residents are already enjoying the convenience of our iPhone and Android app to communicate with their property managers.

We’d love to share how hundreds of management companies and self managed communities are using the Evercondo mobile app to launch their management services into the 21st century.

Click here to get a FREE personal tour today to see and learn how the Evercondo mobile app can help bing your management service to the next level!

How to manage shared facilities in condos without getting into a war

How to manage shared facilities in condos without getting into a war

Unlike squabbles over who gets the last scoop of ice-cream (summer is here!), conflicts over shared common facilities between multiple communities can’t be easily resolved through just a game of rock-paper-scissors. We’ve seen how ugly it can turn out to be, but the good news is, there’s a better way to put a smile on everyone’s face while managing shared facilities.

Before we get into the juicy details, let’s go over some general facts:

What are shared facilities?

Shared facilities are typically common areas that are developed to be shared by multiple phases of a condo development project. This often results in multiple condo boards being established to represent each phase. The usual suspects when it comes to shared facilities are the swimming pool, guest rooms, party rooms and tennis courts, just to name a few.

The purpose of sharing facilities is to reduce development and operating costs. Additional benefits of sharing facilities include the creation of a supportive living environment. Sharing facilities can also enable residents to enjoy a broader mix of amenities than would be available to a single development phase.

With lesser operating costs (i.e., lesser monthly condo fees) and more to enjoy for all residents, what’s there to fuss about?

Why is it such as pain in the &#%!

Let’s put this into something more relatable. Imagine this. You’ve recently purchased a single detached house that promises a swimming pool, tennis court and sauna room at an incredible bargain. The catch is, you’d have to share it with 3 other neighbours. Now you start to think and wonder:

  • Who pays for the maintenance and upkeep of these facilities?
  • Who gets to use what first and at what time?

You can start to see why managing shared facilities can make things difficult between condo boards if not managed well, which is the case in most condominiums today.

The war is over

Let’s get a few things straight. We are all not naturally born to hate one another and conflicts are usually the result of miscommunication due to process/procedural flaws. If we start to accept the flaws and find ways to resolve them, there’s no reason why living in a community with shared facilities between hundreds of condos would not work. It’s all in the process and it starts with alignment.

1. Align your goals

Well it’s too late to split up the shared facilities so why not make the best out of what it is today by working towards a common goal – to make sure all the facilities and bookings are well maintained & managed at a shared cost structure that makes sense for everyone.

2. Setup a separate joint entity

It seems that the most common structure today amongst condos with shared facilities is to establish a separate joint entity with representatives from all condo boards involved. This is by far the best structure we’ve seen and it seems to work out well in terms of both financial management as well as coming together as a joint committee to decide on what works for all.

3. Put in place a set of fair & effective procedures (i.e., booking approvals)

It’s all about the procedures in place. Without a good set of procedures that make sense for everyone, a joint committee meeting would only result in more squabbles. For example, the property managers of each community have the ability to approve / reject reservations made by residents in their respective communities. This is not the case is some of the setup we’ve seen so far. A power struggle is the last thing you want to see happening.

4. Agree to a standard for shared facility usage, rules and restrictions

Here’s an example. Condo A and B both share the same guest suite. According to the restrictions set in condo A, residents can reserve the guest suite 365 days in advance of the booking date whereas it is only 60 days in advance at condo B. What happens here is that the residents at condo A would then have more guest suite reservations during the year. Other areas of concern would be to also have a standard usage rule to always make sure the shared facilities are clean and appropriately used to prevent disruption to other reservations.

5. Use the right software to facilitate procedures in place

It’s easier said than done and you’re probably right. That’s why you need the right tool for the job (shameless promotion coming). At Evercondo, we take pride in the fact that we listen and try to understand all the needs of property managers and communities. In this case, we have. Our facility booking feature today offers condo communities the ability to manage shared facilities seamlessly. We believe it’s all in the process and that our tool can help put a smile back in everyone’s face when it comes to managing shared facilities.

Evercondo shared facility booking calendar

Without going too deep into the details, two or more condo communities will have their own private, standalone community website and portal. Nothing is shared between the communities except for the shared facilities. Reservation records from each condo community are only available to respective managers and are not shared. All reservations from each community works as usual allowing managers from respective communities to approve, reject or cancel reservations without hassle.

The awesome thing is, nothing special needs to be done on your end. Everything just works and it’s all available via our web application and smartphone apps on iPhones and Androids.

Summary

Shared facilities in condominiums rewards us with plenty of benefits especially when it comes to operational cost savings. Managing and maintaining them can be tough and tricky. It’s amazing how boards and management companies come together to make things work even when they lack the tools to help them. This shows how dedicated they are in making sure residents’ reservations are well taken care of. Given the right tool in place, even a shared facility of 10 communities would not break a sweat.

How To Avoid Condo Association Problems Before They Begin

 

Photo of confident associates with pretty business lady standing in front

Condo association problems you can solve now

As a member of the condo board or property management team, there are going to be some problems that are simply beyond your scope of capabilities. There is no way you can prevent every problem that may ever occur. You can get ahead of most of these situations, though, with simple communication and respect.

1. Feeling left out

Condo owners who feel left out of association decisions may be less inclined to cooperate with new or existing rules. Don’t worry, there’s  an easy fix: make sure all condo owners know when and where association meetings are held, and what is on the agenda. Be sure there is enough notice for owners to come to the meetings if they want to, and always include space in the agenda for residents to submit issues they’d like to address ahead of time.

Owners who feel like a valued member of the condo association are more likely to feel like the community offers an excellent quality of life. [Read more…]